DMC & Meeting Planning
A Destination Management Company (DMC) is a professional services company possessing extensive local knowledge, expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics.
Destination Management Company
Our expertise = your success
When you engage Big Top Entertainment, you are aligning yourself with a team of dedicated professionals with extensive industry experience, as well as talent and resources in event management. Our commitment to your program’s success is personal, and we will be engaged whole-heartily from the start of the planning process until the very end. Whether this is your first event or your 100th, you can add value by engaging our expertise and knowledge to your program’s success.
Transportation
From sedans to 55-passenger motor coaches, Big Top has access to any size vehicles to accommodate your transportation needs from airport transfers to group off-site tour/activities or dinners.
Tours and Activities
The perfectly selected tour and/or activity can be the ultimate experience and offer a balance to the meeting agenda: guided and informative tour of one of the areas many historical sites, museums, wineries and more. Allow your guests to select an activity such as kayaking, indoor skydiving, in-shore fishing – the list doesn’t stop there, as we can put together an array of exciting activities. Allow our meeting professionals at Big Top to work with you to tailor the perfect outing as it relates to time allowance, audience, demographics and budget. Often the outing will include experiences and access to areas and personalities not available to just anyone.
Teambuilding
If one of your objectives of the meeting is to develop new relationships and camaraderie, your Big Top can design a team building activity unique to your group and your goals. A local flair or contribution to the community can offer high impact and value to the group activity.
- Build-a-Bike
- Paint Fest
- Lawn Olympics
- Colonial Scavenger Hunt
- An Amazing Race – Williamsburg Style
- And more….
Specialty Linens and Centerpieces
For many meetings, the ‘house’ linen and centerpieces offered by the hotel are sufficient. However, for those events or occasions that are more important or special, your meeting professionals at Big Top can assist with choices that support the meeting’s theme or message: casual, formal, colonial, tropical, and the list goes on and on! Creativity with a vast portfolio of past events can be a great starting point as you develop the perfect concept for your event.
Themed Events
Entertainment
Over the years, the meeting professionals at Big Top have worked with an extensive list of entertainers, speakers and musicians. Whether you are looking for perfect background music, bands, DJ services, magic, living statues or a full-production show, we can help make the ‘search’ simple and the results impeccable. Big Top has wonderful relationships with the amazing local talent in the area and we would love to help make your event the best it can be!
Off-Site Dinners
Gifts and Amenities
Meeting Planning
Meetings that run like clockwork
Planning the perfect meeting can be a daunting task. With the expert assistance and years of experience offered to you from the meeting professionals at Big Top Entertainment, your pursuit of the perfect meeting can be easily within reach. Allow the Big Top meeting professionals handle time-consuming planning and logistical tasks. You will then have more time to handle other responsibilities unique to your meeting and company. The team will be personally dedicated to the success of your meeting and will assist from the meeting’s concept to program and event design to the hands-on day to day management each day of the program. Meeting Planning…success!
Site Selection
Selecting the correct venue and site for your upcoming event or conference can determine and impact its success from the very beginning. With years of experience in the industry from both sides of the desk, Big Top Entertainment can assist you in the site selection process: evaluating established venues and new venues, determining the amount of space needed for meetings, exploring various meeting sets, managing space needed for receptions, dinner and other activities.
When evaluating a venue, we consider:
- Property’s Image and Reputation
- Level of Service
- Food and Beverage Quality
- Guest Room Comfort
- Meeting Facilities and Support Staff
- Distance to Airport
- Off-site Venues
- Recreation and Activities
- Pricing and Value
Program Development
Big Top planning professionals have been involved in planning events of various sizes for over fifteen years: intimate board dinners to full-blown product launches with an audience of 500 and more…we can do it all.
We understand that each meeting has its own set of unique objectives and goals. We are here to promote and support them.
Once the basic agenda is set, Big Top can assist in further developing the program within the stated goals, budget and objectives: arrival pattern/registration, meeting room set-up and rehearsals, reception and dinner plans, entertainment and activities. Each and every agenda item needs to flow and with an experience-based approach from concept to reality, Big Top has it covered with precision and accuracy.
Budget and Contract Negotiations
Simply put, it is more than just the price. When it comes to developing a budget for a multi-day conference or event, there is a long list of variables and component parts. Some are quite obvious (hotel room rate or menu pricing) and others are more detailed or obscure (daily resort fee, local and state taxes, gratuity or service fees and more). Allow Big Top’s experience help you navigate through this task. Value can be added to any contract when you ask the right questions. Let us help add value to your event.
Travel Planning and Airport Transportation
With three area airports (Williamsburg-Newport News, Norfolk, and Richmond), you have quite a selection of flights to choose from for your attendees. Big Top Entertainment can offer the most reliable ground transportation services, as well as meet and greet services. Allow the local expertise of the Big Top team assist you to ensure a successful arrival and departure experience for your meeting attendees.
- Travel Manifest Management
- Personalized Signage for Greeters and Vehicles
- Meet and Greet Services for all airports
- Departure Manifest Communications
- On-Curb Departure Services
Activities and Excursions
Any agenda’s effectiveness can be increased with the right balance of work and diversion. On-site activities or off-site excursions can be tailored to work within your conference agenda: time, budget and goals. Working with your vision and goals, Big Top will utilize our experience and local relationships to partner with you to create a high-impact and effective addition to the conference agenda.
Spouse / Guest Programming
When spouses/guests are invited to your conference, it is nice to honor them with a special and unique program, activity or event designed just for their enjoyment.
Not only do they feel valued, but they have the opportunity to experience something that they might not be able to discover on their own when visiting the area. And, as spouse/guests interact with each other, you will find that they begin to look forward to reconnecting in years to follow.
With years of experience and a deep connection to the local area and its unique offerings, Big Top can help develop an amazing experience for your guests.
